Planning an Office Move: Office Moving Checklist

As time passes an organization is bound to encounter many difficulties - as serious or trivial ones. One of the most difficult situations for a business could come up as the time of a office move, not just due to the huge cost of moving offices but also due to the amount of time that is likely to be wasted in the actual office relocation.

7 days (1 week) prior to the day of moving

It's only a week away from moving day, and things could begin to feel a little chaotic. The most effective advice for those who are moving to an office space is to be calm and focus on the office moving checklist.

• Contact the office movers to confirm that everything is in order and they will arrive at the scheduled time and date.

• Be sure that your new office space is prepared for you. Ensure that all utilities are in place and that the Internet and phone lines as well as security equipment are functioning.

• The employees should be instructed to pack all their belongings from their workplaces on the day prior to the date of departure.

• It is important to remind everyone that labeling all boxes that are packed is crucial for achieving a high degree of organization. Everyone doesn't want to waste the time of the move, identifying the unlabeled moving containers. Labeling desks and office chairs could seem like a waste of time however, the best scenario is for each employee has exactly the same set-up of desk and chair within the brand new workplace, as an opportunity to speed up the process of adjusting.

• Everyone at the office take their personal items to their homes, and then bring it straight back into the office.

• Find a professional cleaning service If you're in need, engage them to clean your office before you leave but not until you've left the premises.

Moving day

The entire preparation of the office move is centered around when you actually moving. Fortunately, the office Movers will be able to take on the most difficult tasks, which include packing all furniture pieces for the office and packing all delicate IT equipment, loading everything in their vehicles, then taking them to the new office.

• Distribute keypads or keys to this new building to employees.

• Set up a plan for who will be in the current office to help the mover and who will work in the new office should it be necessary.

• Begin by meeting the office movers at the time you have set to show them around your office, and inform them of what you'd like them to do. Most of the time, it will be fairly simple - every piece of furniture and IT equipment should be secured, removed from the office and safely loaded into the truck that is waiting for you.

• Do a final walkthrough of your office before the mover is ready to leave to look for anything that was left unnoticed or unusual for instance, a case of property damage, for example.

• Make arrangements for a trusted individual to meet with the office movers at the new office and assist them in however they can.

• The moving company should deliver and then take away all workplace furniture and office equipment in your new workplace. The most important thing is to make sure you are losing any time that is feasible.

• Encourage employees to set up their own personal workspaces and workstations at first opportunity to ensure that the normal operations of the business can be resumed as soon as possible.

• Encourage employees from all companies to make the office more inviting by personalizing their workplaces (framed artwork, etc.) and also improving the overall appearance of the office by planting plants.

• Write a short review of the service provided by the office movers you utilized. Why? By doing this, you'll aid other businesses to use one of the most efficient office relocation companies across the country.